The employee leave management system is the process of maintaining records of the number, certificates and reasons for the leave taken by its employees. A proper leave management system is extremely important for both the employee and the employer as it simplifies and speeds up each level of the process.
Varied types of leaves being availed by different employees, at the same or different times, in parts or in full at a time, advance leave by some and encashing the leave by others, it actually is a tedious and complex affair for the employer to keep a track of employees with precision. The various types of leave that the employees can take are as under:
- Earned leave
- Casual leave
- Sick leave
- Annual leave
- Compensatory leave
- Maternity/paternity leave
- Unpaid leave
- Paid half day leave
- Unpaid half day leave
- Any other special leave defined by the company policy
The employee leave management systems are designed to make this entire process simpler. These are electronic or online applications in which the employee can directly apply for a leave online and the employer can grant it using the same. This saves a lot of paper work; and both the employee and employer are aware of the number of leaves taken and the amount of leaves that are pending.
The benefits of employee leave management system are described below:
- TRANSPERANCY OF RECORDS
When a leave roaster is published or an online account is maintained, both the employee and employer are well aware of their leave status and can plan the remainder of leaves accordingly without any issues pertaining to the transparency of the records.
- ACCURATE INFORMATION
The information is available on a social portal and thus, it is mostly accurate.
- ETHICAL FOLLOWING OF POLICIES
Leaves are highly essential for the employee to function properly. An online management system compels the management to follow the leave policies ethically.
- RECORD OF THE PAST HISTORY
The employees past leave background are also available in such records for present and future reference.
- SAVES TIME AND RESOURCES
Manual record keeping consumes ample of resources and time, along with a lot of paper work.
- NON-COMPLAINCE ACTIONS
In case certain employee is not following the company policy, then the management has evidence to back up an action taken against the defaulter employee.
The leave management system is not only for the employees, but, in fact it is a great tool for companies who have past records of poor policies impacting their business. The negative impact of not providing proper leaves to the employees can be classified as under:
- LOW MORALE AND SATISFACTION
If a company is unable to follow a leave policy the sentiment of the working population is bound to get hurt leading to low satisfaction levels in job.
- LEGAL HASSLES
If a company is not complying by a minimum leave policy then required action can be taken against them by the employees.
- INCOMPLETE PROJECTS
Lesser leaves for the employees lead to low productivity due to their low morale and results into undue delays causing incomplete and failed projects.
- LOW PERFORMANCE
Decline in the proficiency of its employees has a cascading and devastating on the performance of the company employing them.
- FINANCIAL ETHICS
The cost of leaves has to be paid by the company to the employees who are entitles for it. The leave management system helps keeping a record of such transactions to avoid any disputes.